Sorting Bullets in WorkFlowy, Easy as 1-2-3

1. Zoom on a bullet.

2. Click on the sortWF bookmarklet or use the keyboard shortcut script.

3. Select a sort button and your list is automagically sorted.

Details, Schmeetails…

  • Only the zoom level children are sorted.
  • Grandchildren stay with their parents, but are not sorted.
  • Completed children are sorted, even when hidden.
  • Short lists will sort instantly. Lists of 100s of children may take a few seconds.
  • After sorting is complete, a banner message confirms the sort.
  • Undo the sort using WorkFlowy’s undo icon or keyboard shortcut.
  • For transparency, the bookmarklet will not sort if search is active.
  • To limit the load on WorkFlowy’s servers, the maximum number of children that can be sorted is 400.

Installation

  • Go here for the bookmarklet you can drag to your bookmarks bar.
  • To use the keyboard shortcut Ctrl+Shft+S, you need a script manager like Tampermonkey, and then install this script.

Happy sorting, WorkFlowians!

TagIndex Bookmarklet for WorkFlowy: Version 2.0

The TagIndex bookmarklet has been updated to version 2.0, and it’s the easiest and fastest TagIndex bookmarklet yet. Now, with just one click your index is created instantly in a new top bullet.
Screenshot courtesy of Frank Degenaar.

To create an index of all your WorkFlowy tags simply activate from your home page. Or zoom on a bullet, and the bookmarklet creates an index of all tags from the zoom parent’s children.

Get the latest version here.

WorkFlowy to NEW Google Calendar

The WorkFlowy to Google Calendar Chrome extension has been updated to support the new Google Calendar format.

That’s the good news.

The bad news is I haven’t figured out how to hack into Google’s Quick Add parser using the same lightweight, no permissions method as before. So for now, I’ve opted to keep things light and permission-free. The trade-offs are:

  • No date parsing, new events default to today, in the next half hour time slot.
  • Default event duration is hard coded at 30 minutes.
  • Selected text has been disabled.
  • In the future, date parsing is possible, but it will require an extensive rewrite.

If you have the extension installed it will update automatically. If not, head to the Chrome Web Store.

But I’m classic!

If you are still clinging to Classic Google Calendar, install the WorkFlowy to Classic Google Calendar bookmarklet. Enjoy all that date parsing magic while it lasts.

But I don’t like extensions!

Likewise, if you don’t use Chrome or extensions, but are using the New Google Calendar, install this WorkFlowy to Google Calendar bookmarklet.

Tag Index Bookmarklet v1.5… Mo’ Better

Tag Index is by far my most popular bookmarklet, so I decided it could use a little love.

What is the Tag Index bookmarklet?

It simply creates a list of all your WorkFlowy tags from your entire outline, or confine things to just a bullet and its descendants. You paste the tag index into a bullet or note, giving you quick-clicking access to your tags via the index. Read about it in this WorkFlowy blog post.

The original version created the tag index in WorkFlowy’s search box… a hack to get around some restrictions. Specifically if your index was really big, it didn’t fit into Chrome’s JavaScript alert box… but enough of the technical mumbo-jumbo.

The new version uses WorkFlowy’s native alert, tag index in full view, ready to copy:

So now it’s: Activate. Copy. Close. Paste.

Mo’ better.

Click here to go to the Tag Index installation page

WorkFlowy to Google Calendar v2.0

My WorkFlowy to Google Calendar Chrome extension has updated to version 2.0 with some nice enhancements. WorkFlowy to Google Calendar let’s you quickly create Google Calendar events from WorkFlowy bullets.

Just zoom on a bullet, click the toolbar icon, and let Google Calendar’s Quick Add parser do the rest of the work:

WF2GCAL_1_1280x800

Version 2.0 adds the following features:

Works on any webpage, not just WorkFlowy.

Select event info on any webpage and utilize Google Calendar’s powerful Quick Add parser to intelligently add events, and reduce the time you spend typing.

WF2GCAL_2_1280x800

Keyboard Shortcut Capable!

Scroll to the bottom of chrome://extensions to define your own keyboard shortcut. (I use Alt+G) If desired, you can hide the extension icon in the toolbar by right clicking the icon and selecting “Hide in Chrome Menu”, and be done with all that pesky icon clicking. See Keyboard Shortcuts for Google Chrome Extensions for more info.

Update Sept 10, 2016: Now with right click menu access too!

Add your event to any calendar on the first try!

Previously WorkFlowy to Google Calendar was restricted to your default calendar. In order to change calendars you had to save the event first, and then edit it again. Now you can change the calendar without having to edit the event twice.

The rest of WorkFlowy to Google Calendar’s goodness is still there.

  • Google Calendar’s powerful Quick Add parser automatically defines the what, where, and when.
  • Override the bullet or page title by selecting text on the page instead.
  • WorkFlowy to Google Calendar will always automatically put a handy link back to your WorkFlowy bullet (or webpage) in the event note.
  • A great way to create alarms for WorkFlowy items!

Head over to the Chrome Web Store for more details and installation. If you’ve already installed the extension, it will update automatically.

No Google Chrome? Get the bookmarklet version instead.

Time Tagging in WorkFlowy

Does any of this describe you?

  • Need a time estimate for that next big project?
  • Could use a reality check on that ambitious @today list?
  • Maybe you’d like to track billable hours?
  • Or perhaps you’re simply a lifelogger, Pomodoro counter or all-around Time Nazi?

WorkFlowy and WFcount offer a simple solution: Time Tags

AlarmClock

What is a Time Tag?

It’s a WorkFlowy tag, starting with “#” followed by any number of digits, and ending with an ‘h’ for hours or an ‘m’ for minutes. Like this:

  • #2h = 2 hours
  • #15m = 15 minutes
  • Combine them: #2h #15m = 2 hours, 15 minutes
  • This works too: #135m

Just Click to Count

With a single click, the WFcount bookmarklet adds up the visible Time Tags and displays the total time.
Time Tag Examples

Simple. Intuitive. Fast.

Veritably WorkFlowy-ish!

Installation:

Go to the original WFcount blog post.

Time Output Option:

The default output format is:
“Total Time = 2h 15m”.

If you’d like hours only (perhaps to plug into a spreadsheet) you can edit the bookmarklet code as follows: Near the beginning, change “timeFormat=0” to “timeFormat=1”.

With this setting, WFcount will generate hours out to two decimal places like this:
“Total Hours = 2.25”

Happy Time Tagging!

Count Stuff in WorkFlowy

EDIT December 2019:
• WFCount has been discontinued.
• The replacements are the Tag Counter Bookmarklet and the Time Tag Counter Bookmarklet.

With the WFcount Bookmarklet.

IMG_1519
Von Tag!

…Two Tags!

……Tree Tags!

………Ah, Ah, Ah!

WFcount can count like a purple Muppet (only just WorkFlowy stuff, like bullets, parents, children, completed items and tags).

It works on a very simple premise: count what is visible. So you control what gets counted by expanding, collapsing and zooming on bullets. Then click on the bookmarklet to get a summary of your counts.

Update Feb 9, 2016: Now with Time Tags!

Here’s what it looks like…

WFcount Bookmarklet

Tips:

  • When zoomed, double clicking the bullet title will toggle expand/collapse of all children.
  • When viewing your WorkFlowy home page, double clicking “workflowy” will do the same. (Handy if you want to count everything in your WorkFlowy castle.)
  • Alternately, either zoomed or from your Home page, you can search for “@ OR #” (no quotes) to reveal all your tags. This method can be preferable to expanding all, especially if you wish to preserve the expand/collapse state of some of your nodes.

Installation:

  • Opens in a small browser window (see the screenshot above)
  • Can selectively copy count information.
  • Leave the window open and it will append count summaries in that window.
  • Monospace font
  • Click here for a link you can drag to your Bookmarks Bar.

Happy counting arithmomaniacs! Ah, Ah, Ah!

How Many WorkFlowy Bullets Do I Have?

UPDATE: The BEST way to count bullets in WorkFlowy, is to launch this from your home page:
Descendant Counter Bookmarklet

(and disregard the rest of this outdated blog post drivel)

I recommend you read all the instructions before clicking the search link in Step #1.

1) Click on this WorkFlowy search.

This will enter last-changed:10000d in WorkFlowy’s home page search box, finding every bullet you’ve edited or created in the last 10,000 days. That should cover things. Have some patience, it may take a few seconds to render your last 27 years of work.

2) Type Ctrl+A twice to select all bullets (use Cmd for Mac).

3) Look at the right pop up menu to revel in your bullet proclivity.

Bullet Proclivity

4) Press Esc to clear the search.

* The last-changed: search operator automatically toggles to Completed:Visible. If you want to count only incomplete bullets, click the toolbar to toggle back to Completed:Hidden and repeat Step #2.

Select Completed Status

Bonus Tip: Count all the bullets under a single bullet

  • Zoom on the bullet
  • Enter last-changed:10000d in the search box
  • Press Tab to move focus away from the Search box
  • Repeat from Step #2.

Happy counting!

Flat WorkFlowy Lists

UPDATE 4/17/2020:
FlatFlowy now works with all WorkFlowy searches, including changed: and date operators.

I love WorkFlowy.  Dump your brain into this versatile web-app. Tame it with intuitive and flexible outlines. Tag to connect the disconnected. Zoom to focus. Power in simplicity. What’s not to love?

While WorkFlowy’s standard search results format is great for showing context and relationships, there are times you don’t want the noise of an outline. You just need a simple, flat list.

Meet FlatFlowy.
erica_workflowy

FlatFlowy is a bookmarklet that hides the “breadcrumb” header, removes indentation, and hides parents. The result is a simple, flat, distraction-free list when searching WorkFlowy. It works as a toggle; click once for flat lists, and again to return to the standard view. FlatFlowy is compatible with most desktop and mobile browsers.

Big Hat Tip To: the fabulous Erica Heinz for the original CSS and screenshot. Thanks Erica!

Known Issues:

  • Important! Don’t move, drag or multi-edit items while viewing a flat list. Since some content is hidden, you could get unexpected results.
  • Due to WorkFlowy’s “lazy load” you may need to scroll down to force some items to load when your list is long.
  • In flat mode, you cannot use the keyboard shortcut to zoom. Click the bullet instead.

Installation:

Go here for bookmarket info.

Happy flat flowing!