Here’s the latest version of the Clip To WorkFlowy Chrome extension: C2W BETA. I’m tagging it as beta, not because it needs any testing… but because it can’t yet replace Clip To WorkFlowy for all users. I need to make one of the new features optional, so until then there will be two versions of Clip To WorkFlowy. Read on to see which version is for you.
So What’s New?
Find Tab and Go
When you activate the extension, it copies the page title and url as usual, but now it looks at your open tabs, and automatically goes to the first WorkFlowy tab it finds. If none are found, it creates a new one and takes you there. Then paste where desired as before.
Note: If you use WorkFlowy in the Chrome app or a separate window, this feature may annoy you; stick with the current version. If you use multiple tabs in a single Chrome window, definitely go with C2W BETA.
Toggle Last Tab
This toggles between your current and previous tabs. So after pasting your clip, activate your toggle shortcut, and quickly return your source page. This feature is independent of the clipper function; you may find it handy everywhere in Chrome. That said, the toggle code isn’t perfect; in a few specific scenarios it fails to properly identify the last tab. But when used in conjunction with Find Tab and Go, it should work properly every time.
Toggle Last Tab is available only by a keyboard shortcut you set in the Keyboard shortcuts link at the bottom of chrome://extensions. There are now two keyboard shortcuts to define. Activate the extension copies the title and url to the clipboard, and then goes to (or creates) your WorkFlowy tab.
What’s coming in the full release?
- Option to turn off Find Tab and Go for WorkFlowy Chrome App users.
- Selected Text. Any text selected on the page will be appended to the WorkFlowy note after the link.
- Option to disable internal WorkFlowy link formatting.
- Option to disable “tag neutering” in internal WorkFlowy links.
Get Clip To WorkFlowy Public Beta here.
My WorkFlowy to Google Calendar Chrome extension has updated to version 2.0 with some nice enhancements. WorkFlowy to Google Calendar let’s you quickly create Google Calendar events from WorkFlowy bullets.
Just zoom on a bullet, click the toolbar icon, and let Google Calendar’s Quick Add parser do the rest of the work:
Version 2.0 adds the following features:
Works on any webpage, not just WorkFlowy.
Select event info on any webpage and utilize Google Calendar’s powerful Quick Add parser to intelligently add events, and reduce the time you spend typing.
Keyboard Shortcut Capable!
Scroll to the bottom of chrome://extensions to define your own keyboard shortcut. (I use Alt+G) If desired, you can hide the extension icon in the toolbar by right clicking the icon and selecting “Hide in Chrome Menu”, and be done with all that pesky icon clicking. See Keyboard Shortcuts for Google Chrome Extensions for more info.
Update Sept 10, 2016: Now with right click menu access too!
Add your event to any calendar on the first try!
Previously WorkFlowy to Google Calendar was restricted to your default calendar. In order to change calendars you had to save the event first, and then edit it again. Now you can change the calendar without having to edit the event twice.
The rest of WorkFlowy to Google Calendar’s goodness is still there.
- Google Calendar’s powerful Quick Add parser automatically defines the what, where, and when.
- Override the bullet or page title by selecting text on the page instead.
- WorkFlowy to Google Calendar will always automatically put a handy link back to your WorkFlowy bullet (or webpage) in the event note.
- A great way to create alarms for WorkFlowy items!
Head over to the Chrome Web Store for more details and installation. If you’ve already installed the extension, it will update automatically.
No Google Chrome? Get the bookmarklet version instead.
Over the last few weeks, Google Chrome has rolled out Version 49, which contains a major change in the way extension icons are displayed in the upper right corner of your browser window.
I was updated two weeks ago, and initially I hated it. I’ve changed my tune, because (without fanfare) they tucked in a long overdue feature. The result is, ironically enough, a much cleaner toolbar, if you prefer your extensions with keyboard shortcuts (and really you should) I’ll get to that in a bit. First some background.
Why the change?
In one word: Visibility. Some applications will “side load” extensions without your knowledge. The Chrome developers also know many users don’t visit their chrome://extensions page very often (if at all), and are unaware of what is lurking, and potentially wasting resources.
What is the change?
Initially, Chrome 49 moves all extension icons to the toolbar forcing you to deal with them. It’s pretty easy to show and hide them as you see fit. You can right click on an icon and select “Hide in Chrome menu”. Hidden icons aren’t all that hidden. They now appear at the top of the menu when you click the ⋮
hamburger icon. You can also drag an icon onto the ⋮ Hamburger icon and then drag it to the top of the menu… and vice versa.
I’ve grown to like this setup. With a right click, you get quick access to extension options without the need to scroll through a list of extensions. Only enabled extensions appear in the menu however, so to access disabled extensions you’ll still need to type chrome://extensions into the addressbar, or click on More Tools > Extensions in the menu.
Which extensions should I hide?
To clarify things, let’s break Chrome extensions into 3 groups:
Browser Action, Page Action & Other
- The icons to the right of the Omnibar… the ones you are used to seeing.
- They are active on any web page you visit.
- You can assign keyboard shortcuts to them.
- Browser Actions get the long overdue feature. You can now assign keyboard shortcuts AND hide the icon. Before, when you hid a Browser Action icon, you disabled the keyboard shortcut. This never made any sense. If you are keyboard ninja and a toolbar minimalist, Chrome 49 will make you happy.
- Of course, you can still keep them visible AND have keyboard access too.
- Browser Actions may show status with an animated icon or badge, in which case you probably want to keep those visible.
- Pre-Chrome 49, these icons appeared in the Omnibar when certain rules, defined by the extension, were met.
- For example, they appeared only when visiting a certain domain, or if an RSS feed was available.
- Chrome 49’s biggest effect is on Page Action icons, moving them to the right with Browser Action icons.
- Now they always show regardless of whether those conditions are met. (if not met the icon is grayed out)
- This is a big step backwards, adding needless clutter to the toolbar, imho.
- The best choice for Page Action extensions? Show them.
- Everything else.
- Pre-Chrome 49 these were only accessible by visiting chrome://extensions.
- Hide ’em all.
Happy hiding, Chromians!
From any website or Workflowy page. Select text or enter it. Simple. Surprisingly useful.
WorkFlowy’s excellent search feature confines search to the current bullet and below. When you are zoomed on your “Work” node, you only search (or filter) on Work, and in most cases that is a good thing.
But what if you are zoomed multiple levels deep and need to search all of WorkFlowy for a tag or phrase? Maybe you’re browsing a website, and need to search WorkFlowy?
What is WorkFindy?
- A Google Chrome Extension that makes searching WorkFlowy a snap.
(also available as a bookmarklet for non-Chrome browsers)
- WorkFindy always searches ‘globally’ from your WorkFlowy home page.
- Select text and WorkFindy searches for your selection.
- With no text selected, enter search terms into a prompt.
- Inside WorkFlowy: results appear instantly in the same tab.
- Outside WorkFlowy: results open in a new WorkFlowy tab.
- Assign a keyboard shortcut at the bottom of the Chrome Extensions page. Do this! It really helps. I use ‘Alt+W’, and never click the icon.
Where is WorkFindy?
View the WorkFindy bookmarklet code.
- WorkFindy makes a great WorkFlowy launcher.
- To launch your home page: activate WorkFindy with no selection, immediately press Enter or click OK.
- Or simply enter search terms to get somewhere in WorkFlowy faster.
- Convert a “child” search into a global search: Select the search box text and activate WorkFindy.
- Slow computer and/or huge outline? Tired of waiting for search results with each key press? Use WorkFindy instead for instant searching when you say so.
WorkFlowy offers an excellent Chrome App, and it’s popular… 230,000+ users according to the Chrome Web Store. There is good reason for the popularity:
- Offline support: A requirement if your internet connection is patchy or non-existent.
- Focus: WorkFlowy is all about focus. The app offers a clean window with no bookmarks bar, no address bar, and no tabs to distract you.
- Workflow: some users simply prefer a separate window vs keeping a tab open in the browser.
So, What is “WorkFlowy Window”?
Confession: It’s a name I made up… for a feature already baked into Chrome. If you are a Chrome-ninja, you probably already know about it. But I suspect many non-ninjas (and even some ninjas) may not be aware of some compelling advantages WorkFlowy Window offers over the Chrome app.
First, let’s talk about what WorkFlowy Window can’t do, and it’s a biggie: Offline. If your internet connection is reliably patchy or non-existent, you can stop reading. In fact, I still use the Chrome app, but only in offline situations.
The Compelling Advantages Stuff:
If your internet connection is non-patchy and reliably existent, and it’s the focus and workflow you desire, WorkFlowy Window gives you that and much more:
- Multiple instances: You can put WorkFlowy Windows side by side. While you can’t drag bullets between them, you can use the standard edit operations (including multi-edit) to copy, cut and paste bullets between the two.
- Custom Shortcuts: Speaking of multiple, you can setup custom shortcuts to launch instances into specific nodes… make one for “Work” and one for “Personal”.
- Chrome Extensions! That means Stylish, WorkFlowy To Google Calendar,
Clip To WorkFlowy, and WorkFindy to name a few. You can access most some extensions via keyboard shortcuts or the right click menu.
Update! Unfortunately, changes in Chrome 49 have neutered Chrome Extension keyboard shortcuts in Window mode. The Chrome gods giveth, and the Chrome gods taketh away.
- Copy Bullet URLs via right click on the bullet.
- Back/Forward Navigation via right click menu
- Find on Page via Ctrl+F (and Ctrl+G to quickly navigate through them)
- Increase/Decrease Font Size via Ctrl & +/-
- Search Google by selecting text, and right clicking
Sounds Good, How Do I Do This?
- Launch WorkFlowy in Chrome. (Zoom on a specific bullet if desired)
- Click the Chrome’s Customize icon (3 dots) in the upper right.
- Select More Tools > Add to desktop..
(No menu item? See instructions below)
- Name it as you like, leave Open as window checked, and click Add.
- Voila! Chrome creates a desktop shortcut to your shiny new WorkFlowy Window.
Windows Tip: If you want to pin this to your Windows Taskbar, launch the desktop shortcut, and pin that instance to the taskbar by right clicking on the icon.
How To Restore a Missing “Add to desktop” Menu:
- Enter ‘chrome://flags‘ into the address bar.
- Type Ctrl+F and search for ‘The new bookmark app system‘
(For languages other than English, search for translations of ‘bookmark’and scan the hits.)
- Click on the drop-down menu and change to Enabled or Default
- Click the RELAUNCH NOW button at the bottom
- Chrome will restart, and More tools > Add to desktop is restored.
Note: You may need to close Chrome and launch again for the change to take effect.
Alternate Method: WorkFlowy Bookmark
- Install WorkFlowy Bookmark from the Chrome Web Store
- Inside the Chrome App Launcher, right click on the shortcut and select “Open in window” and you’re done.
Note: With WorkFlowy Bookmark you will have a single shortcut launching to the home page, but you can launch multiple instances, unlike the Chrome App.
Alternate Method #2: Convert To Popup
Update 6/5/2017: This is now my preferred method for creating WorkFlowy Windows.
- Create WorkFlowy Windows instantly and on-demand with the Convert To Popup Chrome extension.
- Activate via the toolbar icon or keyboard shortcut to convert the current tab into a distraction-free window.
- Or right click on a WorkFlowy bullet (or any link) and select Open in Popup Window.
- Works on any tab or link, not just WorkFlowy.
Do you bookmark a lot of webpages in WorkFlowy? Looking for an easy way to create links between distant WorkFlowy bullets? Clip To WorkFlowy to the rescue. With a single click, the webpage title and url get captured, formatted and copied to the clipboard for one easy paste into WorkFlowy. Paste into any browser, the Chrome app or the mobile apps.
Clip To WorkFlowy comes in three flavors: Google Chrome Extension, bookmarklet, and the Workflow App for iOS.
1) Google Chrome Extension:
- The webpage title becomes a WorkFlowy bullet item, and the url appears in the note.
- Optionally activate with a keyboard shortcut.
- Special formatting for intra-WorkFlowy links.
- No special permissions and no persistent memory footprint.
- Currently no support for selected text.
- Find it in the Chrome Web Store
- Works in most browsers.
- Supports selected text, which appears after the url in the WorkFlowy note.
- Requires a manual copy operation at the prompt.
- Option to launch your WorkFlowy home page by pressing “OK”, or go manually with “Cancel”.
- Special formatting for intra-WorkFlowy links.
- View the Clip To WorkFlowy bookmarklet code
- Click the bookmarklet and follow the instructions at the prompt.
- Important! See this special note, if you plan to use Google Chrome (or Opera) and select large amounts of text!
3) Workflow App for iOS:
- Access through the iOS Share Menu
- Supports selected text
- Works in Safari and apps that use the in-app Safari browser.
- Automatically copies and launches WorkFlowy in Safari so you can paste.
- Special formatting for intra-WorkFlowy links.
- Requires purchase of the excellent Workflow app
- Get Clip To WorkFlowy for Workflow (Version updated Jun 14, 2016)
I use a lot of bookmarklets. They’re great for all sorts of tasks… but they have some drawbacks. First, they can eat up space on your bookmarks bar. To add insult to injury, Chrome offers exactly one option to customize the favicon: the blank page… which means you better name them and use more valuable space on your bookmarks bar. And you have to use the mouse to activate them. You can nest your less-used bookmarklets in folders to solve the first issue, but what about keyboard shortcuts?
There is an easy way to create keyboard shortcuts to bookmarklets (and websites) and it’s all built into Chrome without the need for extensions.
Let’s assume we have an existing bookmarklet on our bookmarks bar, and we’ll convert it to a keyboard shortcut and free up some space. For this example we’ll use a bookmarklet called “SiteSearch”. It searches the current site for any selected text, and with no selection it presents a prompt to enter your own site search terms.
If you want to play along at home, you can create your own SiteSearch bookmarklet by selecting all the code below, then dragging it to your bookmarks bar.
- Right click on the bookmarklet and select Edit to show this:
- With the Name field highlighted, hit tab to move to the URL field.
- With all the code in the URL field selected, copy it to the clipboard.
- Hit Cancel to close the edit form.
- Right Click on Address Bar and select Edit Search Engines.
- Scroll to the bottom of “Other Search Engines” until you see three empty boxes.
- Enter the bookmarklet name, SiteSearch in the first box
- Enter a keyword shortcut. In this case, I use ss because it’s fast to type.
- Paste the bookmarklet code into the URL box.
- Press Done, because.. well, you’re done.
How to use it:
- Press Alt+D (or Ctrl+L) to highlight the address bar
- Type your keyword ss. The first match will be the bookmarklet name.
- Press Enter. Boom! You just activated your SiteSearch bookmarklet with keyboard.